OSCE Mediterranean Conference
Palermo, 24-25 October 2017
Accomodation, flight and transport informations
Delegates participating to the OSCE Mediterranean Conference and its side events over the period 23-26 October 2017 are strongly encouraged to book their accommodation at their earliest convenience.
Accommodation at the venue of the Conference (Grand Hotel Villa Igiea) will be reserved for Ministers or Deputy Ministers staying at courtesy of the host country, whereas rooms for other Delegates may be booked on a first-come-first-served basis through the commissioned travel agency Biba Tour
Please indicate Delegate’s name and nationality in the subject line of your email to email@example.com while making a reservation through the completed Hotel Booking Form (Annex 2 of the Information Package).
Preferential rates in the following hotels will be available until 5 September 2017.
However, Biba Tour might be able to accommodate any additional request for hotels or types of rooms not listed below:
4* Astoria Palace Hotel (1.5 km distance from venue of the Conference)
Standard room € 90 / double occupancy € 110
Superior € 100 / double occupancy € 125
Address: Via Montepellegrino, 62, Palermo | http://www.ghshotels.it/astoria
4* Grand Hotel Excelsior (4 km distance from venue of the Conference):
Standard € 180 / double occupancy € 195
Superior €195 / double occupancy €210
Deluxe €220 / double occupancy €235
Address: Via Marchese Ugo, 3, Palermo
4* Grand Hotel et des Palmes (5 km distance from venue of the Conference)
Classic room €130 / double occupancy €140
Superior €145 / double occupancy €160
Deluxe €185 / double occupancy €195
Address: Via Roma, 398, 90139 Palermo | http://www.grandhotel-et-des-palmes.com
4* NH Hotel Palermo (5,5 km distance from venue of the Conference):
Standard € 135 / double occupancy € 160
Address: Foro Italico Umberto I, 22/B, Palermo | https://www.nh-hotels.it/hotel/nh-palermo
The abovementioned prices refer to one night accommodation, including taxes and breakfast.
Yet, prices may significantly increase after the deadline of the 5th of September.
In addition, a local city tax of € 2 per person, applied to each night spent in a four star hotel, will have to be paid to the Hotel.
Except for Ministers and Deputy Ministers, all Delegates will be fully responsible for their accommodation expenses, including possible cancellation fees.
Payments for room rates should be made at latest upon arrival directly to the Hotel, or anticipated through a bank transfer* or credit card**
Additional charges, including local city tax, can be paid at the time of check-out.
Company name: My Travel srl
Bank name: Banca BPM
Bank address: Viale della Libertà 110, Agency N.7 - Palermo
Bank account (IBAN) : IT 76 W 050 3404 607 000000000 369
BIC: BAPPIT 21 P 02
**VISA and Mastercard are the only Credit Cards accepted for payments at the Hotel or Biba Tour agency
Hotel cancellation policy:
In case of cancellation, Biba Tour will be authorized to detract a penalty on the Hotel booking through the given credit card details, according to the following scheme:
From 120 to 90 days prior to the arrival date, cancellations will incur a 30% penalty of total amount
From 89 to 60 days prior to the arrival date, cancellations will incur a 50% penalty of total amount
From 59 to 30 days prior to the arrival date, cancellations will incur a 80% penalty of total amount
From 29 to 7 days prior to the arrival date, cancellations will incur a 90% penalty of total amount
From 6 days prior to the arrival date, cancellations will incur a 100% penalty of total amount
As commercial flight options to Palermo are limited, Delegations are advised to arrange their arrivals to Falcone–Borsellino Airport in Palermo (PMO - Punta Raisi) at their earliest convenience.
The airport is located some 35 Km from the city center.
Should you seek further assistance in the commercial flight-booking, you may approach the travel agency Biba Tour through the same email:
Ministers or Deputy Ministers attending the OSCE Mediterranean Conference will be provided with a car and driver for their exclusive use, from the time of arrival (at earliest on 23th of October) until departure (at latest on 26th of October).
For all other Delegates, a free-of-charge shuttle service, over the period 23 and 26 October, would be provided between Falcone Borsellino airport and the above-mentioned hotels, upon indicating the flight and accommodation details on the Hotel Booking Form.
Alternatively, Delegations can take a public taxi at their own expense, at a standard fare of 45-50 EUR from the airport to the city center
For taxi booking: firstname.lastname@example.org
During the days of the Conference, a complimentary shuttle service departing at scheduled timings from/to the above-mentioned hotels will ensure local transport to the venues of the Conference and its social/side events.
Participants staying at other hotels are kindly asked to make their own transportation arrangements throught the following mail: email@example.com
Further information on timings of shuttle services will be provided during the days of the event.
In October, temperatures in Palermo are expected to be around 20 degrees Celsius.
Italy is in the Central European Time zone.
The currency in Italy is the Euro.
In Italy the power sockets are of type F and L. The standard voltage is 230 V and the standard frequency is 50 Hz.
Ms. Aldona Szymanski
Senior External Co-operation Assistant
External Co-operation Section
Tel.: +43-1- 514 36 – 6190
Mobile: +43-664 859 09 59
Mr. Emiliano Alessandri
Senior External Co-operation Officer
External Co-operation Section
Tel.: +43-1 514 36 – 6672
Mobile: +43-676 374 91 83